Why us
Services
Technical secretariate, CRM & Data entry administration
Financial Management
Delegates Registration
Web Service
Travel support
Our Clients
Current Projects

Contacts

Congress Organization

When preparing an event, you always come across some specific tasks which are not of your abilities, but are crucial for your event to be successful. These tasks need a truly professional approach and modern technology solutions.

Such tasks are:

  • On-line and on- site registration of the delegates
  • Receiving contributions 
  • Reception, preparation and printing an abstracts
  • Point of Sale marketing materials – design and development
  • Business Travel support
  • Food and beverage supply
  • Sponsors' support

High quality approach to these tasks is giving your event a great advantage compared to similar events not only by its content, but by its high level of organization.

 

Cooperation with UniFestCongress is an opportunity for organizational Committee to focus its efforts and resources on such important issues as is the scientific program of the forum, its content and the selection of the audience

 


Why us

Today UnifestCongress is an admitted leader in the industry of business meetings and one of the biggest PCO (Professional Congress Organizer) on the Russian market.

 

In years 2011 – 2013 “FEST” plc. (trademarks: UnifestCongress, UnifestTravel, UnifestMICE), which considers business events and trips as it’s main activity, has been an laureate and won “Business travel & MICE awards” in two nominations: “Best conference organizer in Russia” and “Best conference organizer abroad”, winner of “Guiding star” award in the “Business Tourism” category. The event was held by Moscow city goverment and Committee on Tourism and hotel business  of Moscow. 

 

UnifestCongress team today:

  • 20 years of experience in organizing PCO, MICE, BT, PEO, a great history of relationships with our customers and direct suppliers.
  • More than 250 highly professional specialists
  • Client portfolio of over 840 active contracts
  • More than 50 events monthly
  • More than 500 completed projects for transnational corporations and Russian companies of federal and regional levels

 

Services

UniFestCongress team provides comprehensive services for organizing events of any level of complexity and structure, regardless of the planned venue and number of participants.

 

We provide consulting , managerial, financial , communications, travel, and IT services in the organization of congresses, conferences,  symposia, round tables and other similar activities .

 

Assistance in finding potential exhibitors for an exhibition within congress and direct contacts with exhibition developers allow us to help our customers to effortlessly organize and hold a satellite exhibition or a poster session.

 

Our Creative department develops and prepares layouts and design of POS-materials, badges, thesis books, conference program. Branded notebooks, pens, participant’s briefcases, souvenirs, banners, posters, Roll-up, CDs, DVDs  and flash-drives with individual design of the conference emphasize the uniqueness of every event of our customers.

 

UniFestCongress has exceptional experience in managing staff on the event, organizing reception of delegates, as well as coordination of contractors and suppliers.

 

To find out more about our services, please visit Technical SecretariatDelegate registration, Travel support and other relevant sections of our website

 

 

Technical secretariate, CRM & Data entry administration

At UnifestCongress we understand well that the key to a successful conference is a well thought-out communication strategy to save a considerable amount of time for our client, who is involved in preparing the scientific program for the event.

 

When our team is to administer a registration database of the congress participants, we correspond with each delegate in either Russian, English or Spanish language, promptly providing them with information about the program and the conditions of participation in the forum , visa support and take additional orders . Technical Secretariat may also include updating the information on the event’s website, sending newsletters, notifications and confirmations of participation in the conference, significant dates and events in the forum.

 

Financial Management

At UniFestCongress we understand that the key to a successful conference or congress is a well- thought-out financial and communication strategy.  

Our experts ensure efficient operation of fundraising and payments to suppliers, which gives a differentiation of financial flows that include customer’s dues, various funds and sponsors, delegates of the conference.  

With that, we reach a complete financial management of the project. The payments come together for a maximum optimization of the event’s expenditure side.

When preparing the budget of the event, we calculate an exact registration fee and a total of all costs.

When the event is completed, we provide all the necessary financial and statistical reports, as well as a package of ‘closing’ documents in full compliance with the legislation of the Russian Federation.

Distinct advantage of cooperation with UniFestCongress - it is an opportunity to attract additional funding. Our experts assist in finding additional sources of replenishment Congress.

An undeniable advantage of cooperation with UniFestCongress is an opportunity to attract additional funding. Our experts will assist in finding additional sources to fund your event.

 

Delegates Registration

Cooperation with UniFestCongress helps your congress’ registration to be an easy and simple process for the participants and organizers. Our experts will design and create website structure of the conference, as well as connect the on-line registration of participants to it, and set up personal cabinets for the delegates.

 

On-line registration system includes such functions as: registration form where delegate’s personal data is stored; management of lists of the delegates where event organizers have a possibility to form virtually any lists and reports; Personal Cabinet of the delegate with selection of various “participant’s packages”, thesis’ publicity, registration fee and accommodation payments as well as additional services bookings, with all credit cards accepted.

Also, the system allows for simultaneous, mass but personalized newsletter deliverance.

 

Web Service


In the modern age of technology, Internet is the most important factor for the great success of your event. The website can become not only a source of information for your conference, but an additional on-line office for the organizers and participants.

Simple and intuitive interface, easy -to-use navigation system, news feed, event program placement, access to a Personal Cabinet – these are the basics for your representation in the global network. It will also become an additional tool to attract attention to the event and achieve maximum results working with its audience.


IT- specialists of UnifestCongress always ensure the safety and performance of your website on any hosting provider. To see examples of the websites made for our customers, created and administered by the Technical Secretariat of UnifestCongress, please follow the links below:


10- th International Congress ISAPL, 2013


International Conference «BIOCATALYSIS-2013"


IV International Business Conference "Investing in sustainable development. New conditions for the innovative business capacity "


XIX Congress of the European Anthropological Association

Travel support

UniFestCongress provides a full range of Business Travel services for organizers and delegates.

 

Accommodation and ticket bookings

Our direct contracts with all major airlines and hotels, special rates for individuals and groups, own ticketing terminals allow our customers to enjoy impeccable service at affordable prices.

 

Visa support

UniFestCongress specialists will consult foreign participants about visa types and prepare an invitation.

 

Ground transport and additional services

As recognized experts in the field of business travel management UniFestCongress will take care of individual and group transfer, and plan additional trips and tours for the delegates, before or after the event, with support of any language.

 

UniFestCongress staff coordinates cancellations of previously ordered services, eliminating the possibility of losses due to untimely actions, prepares lists for accommodation and transfers, and monitors arrivals of the delegates at the hotels.


Our Clients

Upon our dear clients are such organizations as scientific societies and research institutions, international associations, Russian Academy of Science, Russian Academy of Medicine, major universities, non-governmental organizations, local and international commercial companies

 

       
         
Current Projects

In this section you can find our latest projects*

 

Conference " Growth Points:  how innovations in microfinance regulation will affect the quality of risk management and customer loyalty "

April 18 , 2013. , Moscow, Russia


This conference launched а new format of "expert conferences ", which focused on a narrow range of the most important issues for the market with a purpose to discuss and develop a consolidated view on the topic.


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International Conference ICONO/LAT on Coherent and nonlinear optics and the international conference "Lasers , application technology."

18-22 June 2013 , Moscow, Russia

 

International Conference  on Coherent and nonlinear optics and the international conference "Lasers , application technology."


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GLOBAL STUDIES CONSORTIUM

20 - June 23, 2013 , Moscow, Russia


The 6th meeting of the organization, uniting more than 40 universities and research centers around the world, that specialize in global and international studies. The purpose of the Consortium - convergence and integration of educational standards and academic programs, optimization of mobility for students and scholars, exchange of teaching experience at Global Studies.


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10- th International Congress ISAPL

26-29 June 2013 , Moscow, Russia


The main theme of this Congress - Problems of Information Society and Applied Psycholinguistics, which implies its contribution to the development of modern global society. The event was attended by over 300 participants.


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2nd International Conference EESG

June 27-29, 2013, St. Petersburg, Russia

 

The scientific program of the conference included issues about the treatment of tumors of the musculoskeletal system. Russian Academy of Medical Science academician M.D. Aliyev performed a surgical master class (live from operations room)

 

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International Conference " Biocatalysis "

02-05 July 2013 , Moscow, Russia

 


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II International Conference on quantum technologies

20 - July 24, 2013 , Moscow, Russia


The conference became a unique scientific platform and allowed scientists, academicians and researchers from around the world to present their work in the field of quantum technologies, communicate with each other personally, establish professional contacts, and discuss important академик scientific problems and achievements.


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12- th International Symposium and Field Workshop on Paleopedology

10-15 August 2013, Kursk, Russia


Conference and a field workshop is a regular event held by Paleopedology Commission of the International Union of Soil Sciences (IUSS) since 1970. Most important issues of the conference: soil, geomorphologic and sedimentary records of Pleistocene and Holocene climate change.


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The conference of the researchers of the Russian Academy of Sciences "Present and future of science in Russia. Place and role of the Russian Academy of Sciences»

29 - 30 August 2013, Moscow, Russia


The conference was held on the initiative of RAS institutes researchers, unions of young scientists of RAS, "July the 1st" club members, Institute Coordination Network and the Labor Union of Russian Academy of Sciences and was held at the Great Hall of the Presidium of the Russian Academy of Sciences in Moscow. More than 2,500 people attended pre-registration at the conference website, after which the registration had to be stopped due to the fact that the Grand Ballroom of the RAS could not accommodate such a large number of participants. To give the opportunity to join the conference to all comers, a webcast was organized which has not stopped until the conference was finished. The conference discussed the prospects for science research in Russia in the context of the Government new law "On the Russian Academy of Sciences...”. Alternative proposals for reforming the system of RAS and the organization of science in Russia we suggested. 


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International conference QP-34 Quantum Probability and Related Topics

16–20 сентября 2013, г. Москва, Russia


The 34th event in a series of major international conferences on quantum probability and related issues. Previous similar forum was held in 2012 in Marseille (France).


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1- st Russian-Nordic Symposium on Radiochemistry (RNSR)

21- 24 October, 2013, Moscow, Russia


Russian-North European Symposium on Radiochemistry (RNSR) was the first workshop in the series to be held in Russia since the founding association of radiochemists of Nordic countries in 1987. RNSR brings together specialists from Russia, Finland, Sweden, Norway, Denmark and Iceland and covers various aspects of radiochemistry, including aspects of the nuclear fuel cycle management, nuclear fuel waste management and disposal, radioecology and environmental radioactivity, nuclear medicine and isotope production, radioanalytical chemistry.


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Globalistics - 2013,

23 - 25 October 2013, Moscow, Russia

 

This research forum received government support and was held with support of UNESCO and Global Studies Consortium. Congress was dedicated to the 150th anniversary of Vernadsky . Its main part was held in Moscow State University and was chaired by the Honored President of the International Association for Global Studies, MSU President, Vice-President of Russian Academy of Sciences, Academician Victor Sadovnichiy. At the plenary and breakout sessions of Congress there were performances of world famous researchers of global processes : the president of the Budapest club, head of the research group of the general evolution Ervin Laszlo, director of the Center for European Studies, professor of international relations and policy department of the University of Catania (Italy) Fulvio Attina, a member of the Royal Society of Canada, honored professor of the Faculty of Environment of University of Manitoba (Canada) Vaclav Smyl and other eminent scientists from around the world.


XII national conference on microfinance and financial inclusion

23 - 25 October 2013, Moscow, Russia


National Microfinance Conference and affordability - the main public event of the year in the field of microfinance, the most important event of the industry, place for discussion of the most issues of microfinance. The conference was held with the support of the Ministry of Finance, The Federal Service for Financial Monitoring, Russian Academy of National Economy and Public Administration under the President of the Russian Federation.


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VIII Moscow science festival

11 - 13 October 2013, Moscow, Russia


Over the past 7 years the Moscow Science Festival gained a lot of popularity and fans among Muscovites and guests of the city. Every year more and more young people come to the festival of science: as participants or visitors. The initiator of the Festival of Science in Russia was the Moscow State University.  At the stand of Russian Quantum Center at the Fundamental Library building of MSU everyone could take part in the experiment with Schrödinger's cat!


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IV world Congress on global civilization

3-5 December 2013, Moscow, Russia

 

At the IV World Congress of Global Civilization the participants discussed the ideas of Centennial comprehensive rehabilitation plan for of the global ecological environment, the creation of the Organization for the implementation of this plan and the formation of the Global System for monitoring, forecasting and reaction to emergencies. The meanings of Vernadsky's teachings were disclosed as the basis for long-term global sustainable development strategy.


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IV international business conference «Investments in sustainable development. New conditions for the innovative capacity of business»

11 - 13 December 2013, Moscow, Russia


The aim of the conference was to increase the role of business in achieving sustainable development of Russia in line with global trends and approaches. The conference was focused on both the representatives of public authorities and senior managers of Russian and foreign companies and the members of the expert community and practitioners in the field of sustainable development and Corporate Social Responsibility. 


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*In this section, we list some of the events that were organized by UnifestCongress as complete all-in-one projects, as well as projects in which UnifestCongress performed as a service agent, providing certain separate services

Contacts

3- 4, Bild. 16/2, , Komsomolsky prospect,  Moscow, Russia, 119021

Phone + 7 495 234 6555, Ext. 225

Fax +7 495 234 6556


Tatiana Volkova

Business development manager

of the Congress Department

E- mail: TVolkova@unifest.ru